City Clerk

City Clerk's Office

The mission of the Monroe City Clerk’s Office is to provide a linkage between the citizens and the City of Monroe by facilitating direct communication, transparent information sharing, and public participation.

The City Clerk's Office performs a variety of services and administrative support to the City Administrator, City Council, City Departments, and members of the public. In addition, the City Clerk is the City of Monroe's Public Records Officer (for all departments other than Police and the Municipal Court). 

Activities of this office include:

• Preparation of all legal notices pertaining to the City Council and open public meeting laws
• Preparation of Council Meeting Agendas and Minutes
• Authenticates records, and maintains the City's official legislative acts
• Assumes compliance with legal requests for Washington State municipalities
• Attests to official acts of the Mayor
• Preservation and maintenance of official public records, including but not limited to:
  • Council/Board/Commission meeting minutes
  • Ordinances
  • Resolutions
  • Agreements
  • Contracts
  • Deeds & Titles; and
  • Making official records and legislation accessible to the public
• Responsible for maintaining the City Records Management program; including the development and implementation of the City's archive program
• Handles public records disclosure requests
• Maintains and updates the Monroe Municipal Code (MMC)
• Coordinates training for City staff, Elected, and Appointed officials on OPMA/PRA records retention
• Conducts recruitment and manages the appointments to City boards and commissions
• Maintains the community calendar for City Council and Advisory Committee meetings

Other responsibilities of the City Clerk include:

• City's liaison to the Washington State Public Disclosure Commission
• Election's liaison with the Snohomish County Auditor's office
• City's liaison to Regional entities