DOC Second Reservoir
The City of Monroe 2015 Comprehensive Plan identifies the need for a second reservoir on the Department of Correction's (DOC) property to meet fire flow requirements. The new reservoir will be located near the existing 750,000 gallon reservoir and will be of similar size and height.
The project consists of furnishing all labor, materials and equipment necessary for the construction of a new 850,000 gallon welded steel drinking water storage reservoir. Related work includes water main connection to the existing 12-inch diameter water main, miscellaneous reservoir and site drainage piping improvements, reservoir overflow and drainage facilities, excavation, surface improvements, construction of two stormwater level spreaders, associated tank access road and structures, and related work.
Construction (Feb 2021 - Dec 2021)
The pre-construction meeting and mobilization efforts are expected to occur in February. Construction is anticipated to span 10 months, so most work should be complete by December 2021.
Bid Open and Award of Construction Contract (Dec 2020 - Jan 2021)
Four contractor bids were received and opened on December 15th, with bids ranging from $2,271,817 to $2,373,450, inclusive of sales tax. The following contractors submitted the two lowest bids:
- Apparent Low: McClure and Sons, Inc. $ 2,271,817
- Apparent Second Low: Stellar J Corporation $ 2,336,309
After review, state licensing verification, and reference calls, the lowest responsive bidder is McClure and Sons, Inc. It is anticipated that the City Council will award the bid and authorize the Mayor to sign the construction contract at the January 12th Council meeting. A bid protest has not been received.
Re-advertisement for Contractor Bids (Nov 2020 - Dec 2020)
The contract documents were revised to clarify the bidder criteria requirements and the project was re-advertised for contractor bids in the Daily Journal of Commerce on November 19th and December 1st. Refer to the Invitation to Bid for more information. The Engineer's probable cost opinion was revised to $2,500,000 to align with the current bidding climate. The bid open was scheduled for December 15th, 2020.
Advertisement for Contractor Bids (Aug 2020 - Oct 2020)
The construction contract was advertised for contractor bids in the Daily Journal of Commerce on August 25, September 1, and September 15, 2020. The Engineer’s probable cost opinion was $3,200,000. Four bids were received and opened on September 23, 2020, with bids ranging from $2,339,020 to $2,497,232.
After the bid opening, one bidder submitted a protest to the award process, expressing concern over the validity of supplemental bidder criteria found in the instructions to bidders and the corresponding validity of one of the other bids. City staff evaluated the protest, including the potential delay and additional cost that would be incurred in resolving the issue, and determined the most expedient and cost-effective course of action will be to reject all bids. The project will be rebid with clarified information for the bidder criteria.
Design & Permitting (May 2019 - Aug 2020)
City Staff began planning for the design phase by soliciting engineering services in May 2019. Four firms responded to the advertisement. Murraysmith, Inc. was determined to be the most qualified firm to perform the design work for this project. The design contract includes topographic surveying, geotechnical engineering, civil engineering, and structural engineering, in addition to bidding support services.
|Authorize Project by City Council||January 22, 2019|
|Advertise for Design RFP||May 2019|
|Begin Design Phase||June 2019|
|End Design Phase||June 2020|
|Advertise for Contractor Bids||August 25, 2020|
|Bid Open||September 23, 2020|
|Bids rejected by City Council||October 27, 2020|
|Re-advertise for Contractor Bids||November 19, 2020|
|Bid Open||December 15, 2020|
|Award Contract by City Council||January 12, 2021|
|Begin Construction||February 2021|
|Construction Complete||December 2021|