City Clerk

Important Notice

We're Moving
City Hall and Monroe Municipal Court are moving to temporary locations while the Administrative Wing of the Municipal Campus is remodeled. The City Clerk's Office will relocate to the temporary location at 14841 179th Ave SE Suite 320 the week of August 1st. Learn more about the remodel and relocation of staff on the project webpage

City Clerk's Office

Vision Statement
Provide excellent customer service to all parties through effective partnerships, efficient work processes, and constant communication

The mission of the Monroe City Clerk / Records’ Office is to provide a linkage between the residents and the City of Monroe by facilitating direct communication, transparent information sharing, and public participation.

There are three main areas the Clerk/Records’ Office is responsible for:

Customer Service for both internal and external customers 

  • Serve as liaison between residents and City Council/Mayor
  • Assist other departments with records and legislative needs

Legislative Coordinator

  • Monroe Municipal Code codification
  • Council meeting management (including agenda packets & minutes)
  • Board/Commission/Committee vacancies

Records Management & Public Records Officer

  • Public Records Request fulfillment (for all departments other than Police and the Municipal Court) 
  • Oversee citywide records management programs including the development and implementation of the City's archive program 

Activities of this office include:

  • Preparation of all legal notices pertaining to the City Council and open public meeting laws
  • Authenticates records, and maintains the City's official legislative acts
  • Assumes compliance with legal requests for Washington State municipalities
  • Attests to official acts of the Mayor
  • Preservation and maintenance of official public records, including but not limited to:
    • Council/Board/Commission meeting minutes
    • Ordinances
    • Resolutions
    • Contracts
    • Deeds & Titles; and
    • Making official records and legislation accessible to the public
  • Coordinates training for City staff, Elected, and Appointed officials on OPMA/PRA records retention
  • Maintains the community calendar for City Council and Legislative Committee meetings

Other responsibilities of the City Clerk include:

  • City's liaison to the Washington State Public Disclosure Commission
  • Election's liaison with the Snohomish County Auditor's office